Executive Assistant
Los Angeles, CA

ACLMTE is a full service entertainment staffing agency working with clients all over the country. We are currently seeking an experienced Executive Assistant for a full-time role based in Los Angeles, CA. This position will support a high-profile entertainment executive across his professional and personal commitments and is ideal for a career Executive Assistant who genuinely loves what they do, thrives in a relationship-driven environment, and takes pride in being an exceptional support partner.

What Winning In This Role Looks Like

  • You have a minimum of 5 years of experience as an Executive Assistant

  • You are a strong communicator with excellent written and verbal skills

  • You are exceptionally organized with a strong attention to detail

  • You are more proactive than reactive and consistently stay ahead of what's needed

  • You are attentive and able to anticipate needs before they arise

  • You are flexible and can successfully pivot at a moment's notice

  • You are a self starter with a strong work ethic

  • You are trustworthy, discreet, and respectful of confidentiality at all times

  • You are a creative problem solver who is solution oriented

  • You are planning and double checking your executive's schedule days and weeks ahead

  • You lead with confidence, kindness, and professionalism

  • You are well versed in working with teams from all over the world and can easily adapt to a variety of cultural backgrounds and communication styles

  • You can jump right into an existing team, adapt seamlessly to how they operate, and integrate naturally

  • You genuinely love being an Executive Assistant and consider it your desired long term career path

  • You thrive in a close-knit, family-oriented team environment where relationships matter

  • You understand the importance of the people in your executive's world and know how to prioritize accordingly

  • You are nurturing, warm, and bring a positive, steady presence to the team

  • You have the ability to manage complex scheduling with ease and always have a Plan B ready

Regular Tasks for This Role:

  • Managing and maintaining complex executive calendars across multiple time zones

  • Scheduling and coordinating calls, meetings, and appointments with internal and external contacts

  • Preparing agendas, briefing materials, presentations, and follow up notes for meetings

  • Coordinating domestic and international travel logistics including flights, accommodations, ground transportation, and itineraries

  • Managing expense reports and reconciliation

  • Drafting and managing professional correspondence and communications on behalf of the executive

  • Serving as a gatekeeper and primary point of contact for internal and external communications

  • Tracking action items, deliverables, and follow through on behalf of the executive to ensure nothing falls through the cracks

  • Learning the priorities and relationships within the executive's world in order to make smart, informed scheduling decisions

  • Coordinating with international teams, partners, and stakeholders across multiple time zones

  • Occasionally supporting the executive on site at events, appearances, or at their residence as needed

  • Maintaining organization of important documents, contacts, records, and ongoing projects

  • Managing special projects, research, and miscellaneous administrative tasks as needed

Skills / Experience / Education

  • A minimum of 5 years of experience as an Executive Assistant is required

  • Prior experience supporting entertainment industry executives is strongly preferred

  • Experience booking and coordinating complex domestic and international travel required

  • Proficient with Google Workspace, Microsoft Office, Slack, Zoom, and standard productivity tools

  • Strong written and verbal communication skills

  • Exceptional organizational, multitasking, and time management abilities

  • Ability to work independently with minimal supervision and a high degree of autonomy

  • Comfortable working across multiple business verticals simultaneously

  • Strong critical thinking and problem solving skills

  • Adaptable across a variety of situations and personalities

  • Genuinely enjoys being of service and takes pride in supporting others

  • Career Executive Assistant mindset — this is not a stepping stone role

Compensation & Benefits

  • Salary: $100,000–$110,000 depending on experience

  • Healthcare provided